MAJOR CURRICULUM MODIFICATION
Major Curriculum items are curriculum modifications that entail the establishment of a new course, curriculum or degree.
Use the new Proposal Classification Chart to determine which type of curriculum modification (if any) your proposal requires.
- An idea for a curriculum change is developed
- The department/program curriculum committee studies, refines and approves the proposal
- The department consults with and obtains approval from the academic dean (**If New Programs/Options or Curricular Experiments are being developed the proposal follows a slightly modified process.)
- The department faculty approves the proposal at a departmental meeting and records the approval in its minutes
- The department chairperson sends one copy of the completed proposal package (including the CURRICULUM MODIFICATION FORM and required supporting documents) via email to Curriculum Committee chairperson
- The timetable begins as soon as the chairperson of the Curriculum Committee establishes a calendar for the remaining steps in the route of the proposal.
- The Curriculum Committee chairperson appoints a subcommittee and charges it to examine the proposal.
- Within one week of receipt of the proposal, the dean of instruction forwards written recommendation to the provost.
- Within two weeks of receipt of the proposal, the provost reviews the material, attaches comments to the dean’s comments and forwards these to the chairperson of the Curriculum Committee.
- Within 20 working days of the subcommittee’s receipt of the proposal, the subcommittee, following procedures, investigates the proposal, conducts interviews, holds hearings if necessary and prepares the final report. After final consultation with the Curriculum Committee chairperson, the subcommittee presents the final written report citing strengths and weaknesses of the proposal to the full committee. The proposer may be called upon to answer questions at the meeting. *Subcommittees do not make any recommendations on support or non-support of a proposal.
- The Curriculum Committee votes on the proposal.
- If the proposal is approved, the chairperson brings it to the Executive Committee of the College Council. If not, the proposal is returned to the proposers with the recommendation of the Curriculum Committee.
- The Executive Committee votes to agenda the proposal for presentation to College Council as soon as possible. If the Executive Committee votes not to agenda the proposal, it is returned to Curriculum Committee with recommendations. However, if the proposal is presented to Executive Committee a second time, the proposal must be put on the agenda for the council meeting.
- The chairperson of Curriculum Committee presents the proposal to the College Council submitting it as a motion. If the vote is affirmative, the proposal is submitted to the provost who is responsible for submitting the necessary documentation to the Board of Trustees for approval and, where appropriate, the State Education Department and will implement those changes at the college. If the council does not vote affirmatively, the proposal is returned to the proposers for appropriate action.
**Please Note: Curricular Experiments and New Programs/Options follow a slightly modified process
PREPARE A PROPOSAL
When preparing a proposal please make sure the following presentation guidelines are followed.
- Proofread and check for typographic errors
- Number all pages and include Table of Contents
- Date with version number when modified or updated
- Save files as DOC or RTF
- Please save all files into one document. To add PDF documents into a Word document
- Click Insert > Object in the Text group.
- Click Create from File > Browse.
- Browse to the .pdf file you want to insert, and then click Open.
Refer to and complete the Guidelines for Preparing to Submit a Proposal for a New Academic Program and Case Studies Template.
Complete one New Course Proposal Form for each new course being proposed.
Your Curriculum Proposal Package should include the following documents. Please review the checklist below to insure the following documents are on hand and ready for submission.
- Completed CURRICULUM MODIFICATION FORM — (available for download in the Submit a Proposal section)
- Complete description of MAJOR modifications and rationale
- All course proposals including performance objectives, assessment indicators, and course outlines (see Course Proposal Document Checklist above)
- Catalog course description specifying hours and credits for lecture and labs, prerequisites and/or corequisites
- Relevant minutes from department meetings
- Completed Chancellor’s Report Form.
- Documentation of needs assessment
- Documentation of student views
- Documentation of Advisory Commission views (if applicable).
- Evidence of consultation with all affected departments
- Projected headcounts (fall/spring and day/evening) for each new or modified course.
- Memo or email from the academic dean to the Curriculum Committee chairperson with a recommendation for or against adopting the proposed change(s) and reasons for the recommendation.
- Completed Library Resources and Information Literacy Form
- Memo or email from the VP for Finance and Administration with written comments regarding additional and/or new facilities, renovations or construction (if applicable).
- Comparative charts, specifying differences in class hours, lab hours and credits, including course titles and codes.
- Documentation indicating core curriculum requirements have been met for new programs/options or program changes.
- Curricular Experiments must also include a plan and process for evaluation developed in consultation with the director of assessment. If and when the experiment is reintroduced to curriculum committee as a permanent curriculum modification, the results of this evaluation must be included in the package.
- Curricular Experiments must also include an established time limit for the experiment (not to exceed one year).
SUBMIT A MAJOR MODIFICATION PROPOSAL
Curriculum Modification Proposal Form and Required Documents
One CURRICULUM MODIFICATION FORM is required for all curriculum modifications.
- Right-click to save the CURRICULUM MODIFICATION PROPOSAL FORM to your desktop.
- Open the form in Microsoft Word and complete.
- Attach the form and all required documents as one Word file to the email and send to David Smith and Viviana Vladutescu, Curriculum Committee Co-Chairs.
- You will receive notification from the Curriculum Committee Chair when the proposal is received.
Major Modification: curriculum changes which entail the establishment of a new course, curriculum or degree.
Minor Modification: all curriculum modifications which do not involve the establishment of a new degree, curriculum, course, or the elimination of an existing degree or curriculum.
Curricular Experiments: a new course, group of courses or modification of existing courses that meet a need that has arisen in a department or program that is perceived as crucial and must be addressed immediately, or is mandated by accrediting agencies, business/industry, outside agencies, grants, etc., or for certification.
The College’s credit hour policy is stated on the College’s public policies website: